Providing Evidence

You must provide supporting documents if any of the following apply:

  • You have undertaken tertiary study at an overseas institution (including exchange or study abroad), or at an Australian university that does not use the Automated Results Transfer Service (ARTS)
  • Your studies were completed in a language other than English (you must provide an official NAATI-certified translation with your original transcript)
  • You need to demonstrate that you meet English language requirements
  • You have claimed a rural background, see Rurality, First Nations peoples and Other Bonuses webpage for details.
  • You are applying for a Deakin adjustment
  • A medical school requires additional documentation
  • You have completed study at diploma level or below that contributed to a bachelor degree or higher qualification

Document requirements and format

All documents must meet specific format and security requirements to be accepted and processed.

This includes requirements for:

  • Digitally certified academic documents (e.g. My eQuals)
  • Scanned hardcopy documents
  • Translations of non-English documents
  • Institution-specific submission rules

Refer to the GEMSAS Academic Document Submission Guidelines for full details.

When you do not need to provide documents

You do not need to provide documentation if:

  • Your results are available through ARTS (GEMSAS does not accept additional transcripts or statements for these studies)
  • You applied through GEMSAS in the last two years and your education history has not changed
  • You previously applied for a Deakin adjustment (in 2023-2025), submitted documentation, and were deemed eligible

After you submit your application

Once you have submitted and paid for your application:

  • Check the Documentation section in your GEMSAS account for a list of required documents
  • Follow the instructions on your documentation coversheet to submit your documents correctly

If additional information is required, GEMSAS will contact you directly.

Refer to the table below for submission methods and key dates:

Document Type

Key Information

Document Submission Due Date

Education documentation

  • Includes transcripts, completion certificates, exchange studies, etc.
  • Supporting documents for any study at Diploma level and below are only required if that study has contributed to a Bachelor level or higher qualification

How to provide:

  • Upload in your GEMSAS Account on the “My Applications” page

Completed study:  Uploaded by 5pm AEST Monday 15 June 2026

Current study:  Uploaded by 5pm   AEST Wednesday 15 July 2026

English Language Requirements documentation

How to provide:

  • Upload in your GEMSAS Account on the “My Applications” page 

Uploaded by 5pm AEST Monday 15 June 2026

Rural background documentation

How to provide:

  • All applicants who have completed the rural background questions in the Application Form, including those applying for the Deakin Rural Training Stream, must email their supporting documentation with the Rural coversheet to This email address is being protected from spambots. You need JavaScript enabled to view it.
  • Please refer to the Rural Background Documents Guide in the Key Applicant Resources on the Rurality, First Nations peoples and Other Bonuses webpage.

Emailed by 5pm AEST Monday 15 June 2026

Deakin adjustment (bonus) documentation

How to provide:

  • Email with coversheet to This email address is being protected from spambots. You need JavaScript enabled to view it.
  • Please refer to the Deakin Adjustment Document Guide in the Key Applicant Resources on the Rurality, First Nations peoples and Other Bonuses webpage.

Emailed by 5pm AEST Monday 15 June 2026

International documentation (China)

Required documentation:

  • Original Transcript in both Chinese and English Language
  • Original Degree Certificate that is "Awarded according to the Regulations Concerning Academic Degrees in the People's Republic of China (中华人民共和国学位条例)” - both in English and Chinese Language
  • If you have completed a Masters degree we will need original documentation (either official degree certificate or graduation certificate) that shows you completed/defended your thesis - both in English and Chinese Language, in addition to the above

*English Translations must either be issued by your school or NAATI Translations.

*Please note if you don’t provide all documents listed above, assessment of your application may be delayed.

15 July 2026 - Deadline to upload official transcripts from non-ARTS institutions (including 1st Semester results and 2nd Semester enrolled subjects) to GEMSAS, if you will be completing your studies in 2026.

International documentation (India)

Required documentation:

  • Unconsolidated Marksheets including any backlogs - Marksheets must be issued by the awarding University NOT the college.
  • Official finalised completion certificate (not provisional) as issued by the awarding university (in addition to the marksheets/transcripts)

*Please note if you don’t provide all documents listed above, assessment of your application may be delayed.

15 July 2026 - Deadline to upload official transcripts from non-ARTS institutions (including 1st Semester results and 2nd Semester enrolled subjects) to GEMSAS, if you will be completing your studies in 2026.

The University of Melbourne: Additional documentation

Additional supporting documentation for the University of Melbourne:

Applications must be submitted by 5pm AEST Friday 29 May 2026

University of Wollongong: Additional documentation

Additional supporting documentation for the University of Wollongong MD Admissions Bonuses, including completion of the UOW MD Admissions Bonus Form and uploading associated documentation at this link, as outlined in their Medical School section of the Medicine Admissions Guide.

The Bonus Form must be completed, and all documentary evidence submitted to UOW by Monday 15 June 2026