GEMSAS Processes

 

Applications

Applications in 2017 for entry to GAMSAT Consortium medical schools and the University of Melbourne Doctor of Dental Surgery and Doctor of Optometry in 2018 are made through GEMSAS.  Applications from domestic applicants for medicine and Dental Surgery will open in early May 2017 and close on 31 May 2017 at 11.59pm AEST. Domestic applicants for the Doctor of Optometry should check the Optometry Admissions Guide for dates of First and Second offer rounds.

GPA Calculations

Grade Point Averages (GPAs) will be calculated by GEMSAS according to an agreed formula.  Some local variations will be applied.  If you want to work out your GPA for each of the schools you are applying to, please follow the general guidelines and then apply any local variations for schools in your list of preferences.

A GPA calculator is available for use on our application page at www.applygemsas.com.au.

GAMSAT scores

The Graduate Australian Medical School Admissions Test (GAMSAT) has been developed by the Australian Council for Educational Research (ACER) in conjunction with the Consortium of Graduate Medical Schools to assist in the selection of students to graduate-entry medical programs at participating schools.  GAMSAT is designed to assess the capacity to undertake high level intellectual studies in a demanding course.

GAMSAT 2017 will be held on Saturday March 25 2017.  Registrations to sit GAMSAT close in early February 2017.  See the GAMSAT website for full details.

GAMSAT results are valid for two years: i.e. if you sat the March test in 2017 you may use the results obtained to apply for a graduate entry course commencing in 2018 and/or 2019.  If you sit the September test in 2017 you may use the results obtained to apply for a graduate entry course commencing in 2019 and/or 2020. Your GAMSAT results show a score for each of the three test Sections and an Overall Score.

There is a very helpful table on the GAMSAT website that shows the validity of all the GAMSAT tests. http://gamsat.acer.edu.au/results/currency-of-results

Academic transcripts

For Medicine, Dentistry and Optometry applicants, most Australian universities allow results to be directly gathered through the Automated Results Transfer System (ARTS).  If you have completed all your tertiary study at one of these universities, you do not need to send a transcript to have your GPA calculated.

If any of your tertiary study was completed at a university not on the ARTS list, you will need to source an original academic transcript from each institution at which you studied.  Ensure original transcripts are sent to GEMSAS for all study at non-ARTS institutions including those at which you undertook exchange studies.  Post these original transcripts together with your Education coversheet to:

GEMSAS Operations
PO Box 2025
South Melbourne
VIC 3205

Rurality

Please note the criteria for rurality has changed since the 2015 application year: rural background is now defined as residency for at least 5 years consecutively or 10 years cumulatively in an ASGS-RA 2-5 area.

If you have lived in an Australian rural area, ASGS-RA 2 to 5, for 5 years consecutively or 10 years cumulatively, you may be eligible for consideration in rural schemes and sub-quotas.  You will need to complete the Rurality question in the Application Form and submit supporting documentation.  For information about rural sub quotas or bonus points please view the schools’ entry requirements pages in the Admissions guide.

The ASGS-RA is a geographical classification tool developed by the Australian Bureau of Statistics in 2011. The purpose of the RA structure is to classify data from census Collection Districts (CDs) into broad geographical categories, called Remoteness Areas (RAs). The RA categories are defined in terms of ‘remoteness’ – the physical distance of a location from the nearest urban centre based on population size. Under this classification system remoteness is updated each census.  The most recent classification is the one by which we will assess your rurality.

The Graduate Entry Medical School Admissions System (GEMSAS) will use these guidelines in the processing of Rurality Claims.

The ASGS-RA system is made up of 5 categories:

  • RA-1 Major city
  • RA-2 Inner regional
  • RA-3 Outer regional
  • RA-4 Remote
  • RA-5 Very remote

If you have lived in an ASGS-RA 2 to 5 area for 5 years consecutively or 10 years cumulatively, from birth, and wish to be considered for rural schemes and sub-quotas, you will need to provide documentary evidence. Note that the rural residence must have been your primary residence.  You can check your ASGS-RA status at:
http://www.doctorconnect.gov.au/internet/otd/publishing.nsf/Content/ASGSRA_locator

Acceptable supporting documents include:

  • Supporting letters from a GP, school, university or workplace (signed originals on letterhead).  Supporting letters must include your rural residential address details
  • Documents to prove residence such as invoices for telephone, rates, utilities, or bank statements showing your (or your family’s) address

Please note:

  • School reports are not sufficient documentation as we need to clearly see your rural residential address
  • Documents can be copies and don’t need to be certified.  The exception to this is letters that have been written specifically in support of your claim.  These must be original letters.
  • Please ensure your documentation supports 5 years consecutively or 10 years cumulatively of rural living and includes the cover sheet you will print off when you submit your on-line application.
  • You cannot claim time in the future as part of the 5 or 10 years, as there is no way to establish proof that you will continue to reside in a rural setting.
  • Time spent at a holiday home (second residence) or during school holidays in a rural setting, will not be considered.
  • If selecting 5 years consecutive then the supporting documentation must support 5 full years and must be consecutive.
  • If selecting 10 years cumulative then the supporting documentation must support 10 full years and documentation will be needed for each time period, one document for the start of each time period and one for the end of each time period.

Please send your supporting documentation and the coversheet to:

GEMSAS Processing
PO Box 522
Ferny Hills
Queensland 4055

Note that the supporting documentation must be postmarked no later than 5pm your time on Friday 23rd June 2017.

Matching for offers of interviews

GEMSAS is a computer matching system which allocates applicants to offers of interview according to school selection rules and applicant preferences.

Applicants can list up to six preferences and can indicate what types of offers they would be prepared to accept.  GEMSAS calculates a GPA for each of the listed preferences, and then develops a course rank taking into consideration GPA, GAMSAT results and any other selection criteria such as a portfolio score and bonuses.  This ranked list is used by schools to make offers of interview.

Interviews

All participating medical schools (except the University of Queensland) conduct interviews.  These are either structured interviews or Multi Mini Interviews.

Structured interviews are conducted by a panel of interviewers who ask each applicant the same set of questions and arrive at a single interview score for the applicant.

Multi Mini Interviews (MMI) have a number of ‘stations’ that applicants move around.  Each station has one or more assessor and involves one question or task.  The scores for each station are totaled to give the applicant’s interview score.

Standardising of interview scores

Interview scores for each applicant are standardised to give a score that can be used by other participating schools in the allocations for offers of places.  In practice, applicants will have the best chance of an offer from the school where they were interviewed.

Matching for offers of medical school places

GEMSAS is a computer matching system which allocates applicants to offers of medical school places according to school selection rules and applicant preferences.

Applicants can list up to six preferences and can indicate what types of offers they would be prepared to accept.  GEMSAS calculates a GPA for each of the listed preferences, and then develops a course rank taking into consideration school selection rules which may include any combination of GPA, GAMSAT results, interview results and any other selection criteria such as a portfolio score and bonuses.  This ranked list is used by schools to make offers of places.

Offers

An offer of a medical school place will be made to successful applicants in early November 2017.  The letter of offer will include details about admission and enrolment.  Some offers will be conditional.  Generally this means that final academic results are not yet available and the offer is conditional upon the current degree being completed and often will include the maintenance of a specified GPA.

If you were unsuccessful, you will receive notification of this directly from GEMSAS.  Should schools have any vacancies following the date for acceptance of offers, additional offers will be made to selected previously unsuccessful applicants.  Note that should you decline an offer, you will not be eligible to participate in further offer rounds, but may apply again next year.

Accepting or declining an offer

Your letter of offer of a medical school place will include details of what you need to do to accept or decline your offer, and the timeframe in which that must be done.

Note that should you decline an offer, you will not be eligible to participate in further offer rounds, but may apply again next year.

Admission

Your letter of offer of a medical school place will include details of what you need to do to enrol at that university, and the timeframe in which that must be done.

GEMSAS Admissions Policies

Offers

Successful applicants will be given a firm date by which to accept an offer of a place and offers not accepted according to the school’s instructions by that date will lapse.

If an applicant declines an offer of a place, they will not be considered for another place or receive another offer.

Deferral

Deferral of a place is unlikely. However, some universities permit deferral, particularly to complete an Honours year. Please consult the schools’ websites or discuss the possibility of being permitted to defer with the universities to which you wish to apply.

Exclusion

An applicant who has been excluded from any university must indicate this when they apply. The schools may contact applicants for further detail, on receipt of the application data.

Admission and application irregularities

Applicants should be aware that the presentation of forged documents is a criminal offence in Australia and that universities may take appropriate action in such cases. For the purpose of university admission, the withholding of information and the submission of incorrect or misleading information are deemed fraudulent. All tertiary study must be declared in the application. Action taken in such cases may include cancellation of an application for admission, withdrawal of an offer of admission, or cancellation of an enrolment. Applicants who submit fraudulent documents or otherwise seek to gain an advantage by fraudulent means may be banned from future applications through GEMSAS.

Only your first submitted application will be processed, regardless of which application has been paid for.

Appeals Process

If you wish to appeal any decision made in the processing of your application, you are most welcome to do so. Please provide a written explanation of why you disagree with the decision in question. You are welcome to provide supporting evidence. Address your appeal to the GAMSAT Selection Appeals Committee and email it to info@gemsas.edu.au. The Appeals Committee will consider your appeal and provide a written response within two weeks of receipt of your email. The Terms of Reference for the GAMSAT Selection Appeals Committee are available on request (please send your request to info@gemsas.edu.au). Note that this Committee can only hear appeals against decisions made in the processing of your application. Appeals against offer decisions made by participating schools must be made to the individual school concerned.

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