GEMSAS

  • Who runs GEMSAS?

GEMSAS is an initiative of the Australian medical schools who are members of the GAMSAT Consortium:

  • Australian National University
  • Deakin University
  • Griffith University
  • Macquarie University
  • The University of Melbourne
  • The University of Notre Dame (Sydney)
  • The University of Notre Dame (Fremantle)
  • The University of Queensland
  • The University of Western Australia
  • The University of Wollongong

The GAMSAT Consortium own the GEMSAS application and selection processes.  Management of applications, processing and selection is contracted to the Victorian Tertiary Admissions Centre (VTAC).

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  • Can I call GEMSAS by ‘phone?

GEMSAS Operations isn’t able to maintain adequate coverage of a telephone enquiry service this year.  Please ensure your enquiries by email (to info@gemsas.edu.au) are clear and precise so the officers can best assist you by email.

  • What is ARTS?

ARTS is the Automated Results Transfer System that allows academic results to be retrieved directly from participating university systems. This means as soon as results are loaded into a university system,  results can be retrieved and uploaded directly into GEMSAS. It’s both immediate and paper-free and saves you as the applicant the time and expense of ordering and paying for a paper transcript and then sending it to us. From our point of view we have immediate access to the most recent and validated data and can directly upload it electronically rather than having to manually enter subjects and grades.

  • How does GEMSAS work?

GEMSAS allows applicants to list up to six medical schools in the order that they would like to be considered for entry.  They will be considered for their first preference and if they are unsuccessful (based on eligibility or merit) they will then automatically be considered for their second preference and so on,  down to their sixth preference.

For each preference, starting with the applicant’s most preferred course, GEMSAS will use medical school selection rules to determine eligibility and merit for an interview as well as an offer at the medical schools listed. Successful applicants will receive an offer of an interview and later, if warranted, an offer of a place for their highest eligible preference based on merit and the school’s quota. Please note – a maximum of one offer of a place will be made to an applicant, and this may not be at the school where the interview was held.

Application Process

  • Will the March or September GAMSAT scores be acceptable for entry to GAMSAT Consortium medical schools?

The GAMSAT is now held in March and September and the differentiation between Australia, UK and Ireland has been removed.  There is a very helpful table on the GAMSAT website that shows the validity of all the GAMSAT tests.  http://gamsat.acer.edu.au/results/currency-of-results.

  • How do I know if my supporting documents have arrived and can I get my original transcripts returned?

It is strongly recommended that you use a postal service which provides a tracking mechanism (Registered Post, Express Post, courier, etc.), so that you can be certain your supporting documents have arrived at GEMSAS.

Transcripts will be returned at no cost to the applicant for normal domestic mail.  A paid premium service is available if you wish to have your transcripts couriered domestically or internationally.  Please see coversheets for details.

For non-transcript documents sent to the Ferny Hills PO Box, any original supporting documents will be returned at your request. When you post your documents you need to include a note requesting to have the documents returned and must include a suitable reply paid envelope.  Rural and bonus documentation will be returned after the assessment is complete and only if a reply paid envelope has been included with the documentation.

If you have sent documentation to the Ferny Hills PO box, you can email in July to ask if your documentation has been received. 

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  • Which GAMSAT scores will be acceptable for entry to GAMSAT Consortium medical schools?

GAMSAT results are valid for two years: i.e. if you sat the March test in 2018 you may use the results obtained to apply for a graduate entry course commencing in 2019 and/or 2020.  If you sit the September test in 2018 you may use the results obtained to apply for a graduate entry course commencing in 2020 and/or 2021.

There is a very helpful table on the GAMSAT website that shows the validity of all the GAMSAT tests.
http://gamsat.acer.edu.au/results/currency-of-results

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  • I have lodged through GEMSAS two or more applications for medicine

Only your first submitted application will be processed, regardless of which application has been paid for.

  • I don’t have an original transcript, and do I need to send a transcript to each school on my preference list?

No, only original transcripts may be supplied where these are required. Scanned or photocopied transcripts, including certified copies, are not acceptable.

A statement of results is not acceptable and is not considered in place of a full transcript, nor is a printout of an academic record.

GEMSAS is an on-line system.  Your transcript information will be made available on-line for viewing by all the schools you have in your preference list.

If you attended a university participating in ARTS, you do not need to send any transcripts.  If you attended any other university (non-ARTS), please send an original transcript to the GEMSAS PO Box:

For Medicine, Dentistry and Optometry (non-ARTS university) you need send only one original transcript to:

GEMSAS Operations
PO Box 2025
South Melbourne
VIC 3205

  • I have previously applied through GEMSAS

If you have previously applied through GEMSAS, you are still required to register online and complete and submit a new application and send in ALL documentation

  • I didn’t receive confirmation of my submitted information or my payment

After completing the Application Form you will need to SUBMIT your application. You will then be taken to the Deakin University payment system to make your payment. Once your payment has been made successfully you will be shown a receipt screen. Please note your receipt number or print this screen for your records. If you are not able to complete these steps, please email info@gemsas.edu.au.

 You will not receive an email from GEMSAS confirming your application has been submitted; you will receive an email with a receipt number once payment has been made and this is confirmation that your application has been successfully submitted.

  • Can I get my interview score or ranking data?

GEMSAS is not able to provide any ranking data or interview scores.  Many factors impact on who gets an offer and apart from the selection components used, there are also factors at play including your willingness to accept bonded or fee places, whether you are a rural or an Aboriginal or Torres Strait Islander applicant and whether or not you were eligible for bonuses or for special sub-quota places.

  • What is the standardisation of interview scores?

The standardisation of interview scores ensures comparability between institutions. This is a statistical process which uses means and standard deviations from the different interview score distributions to put all the sets of scores onto the same scale.

  • My degree is more than 10 years old, am I still eligible to apply?

Bachelor degrees that were awarded more than 10 years prior to the anticipated commencement date may not be acceptable at the school to which you are applying. Most schools accept postgraduate study within the last 10 years as reason to waive this rule. They will then calculate the GPA on the prior bachelor degree. Some schools do accept Postgraduate study either for calculation of the GPA or to meet their GPA hurdle. To confirm whether your degree will be recognised, check the relevant schools’ entries in the Admissions Guide and their websites and contact the schools if you are still in doubt. The pre-requisite subjects required for entry to Macquarie University and The University of Melbourne must be completed within 10 years of commencing the MD

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Offers of Places

  • If you decline an offer of a place, you will not be considered for another place or receive another offer.

Applicants are made only one offer each year.  Once you have been made an offer, you are not eligible for subsequent round offers.  If you decline your offer you are removed from the applicant pool and can apply again next year.

If you do not receive an offer of a place in the main round of offers after interview, your application will remain in the system.  Additional offers may be made during December and January after final results of applicants completing their qualifying degree are known.

It is NOT possible for applicants to change their preferences after the application closing date.

  • What is a conditional offer?

If you are made an offer of a place, and you have not completed your degree (or pre-requisites for the University of Melbourne or Macquarie University, or you are undertaking additional bachelor or postgraduate studies for UWA), then the offer will be conditional.  When we get your final results we will calculate your final GPA and check that it meets any conditions the school may have put on your offer (e.g. maintaining a stated GPA).  If it does, your offer will be confirmed, and if it doesn’t meet the conditions the offer will be withdrawn.  Applicants enrolled in a combined degree and who receive a conditional offer for a place at the University of Melbourne must complete both awards in order to have their offer confirmed.  If you studied at an ARTS university we will try to get your final results and confirmation of completion of your degree electronically.  We often have difficulty doing this and may request your assistance to encourage your university to upload your results and completion data and to authorize the release of this information to GEMSAS.  If you studied at a non-ARTS university you will need to send an original transcript showing final results and evidence of completion of your degree.

  • How many offers will I receive?

Applicants are made only one offer each year.  Once you have been made an offer, you are not eligible for subsequent round offers.  If you decline your offer you are removed from the applicant pool and can apply again next year.

  • How are offers released?

All offers are decided on the same day and unsuccessful applicants are notified by email that day. Most medical schools advise successful applicants by email but for some medical schools offers are complex to generate, so these notifications may take a few days to reach you.  Not receiving an email from GEMSAS usually means good news!  Please make sure you have listed info@gemsas.edu.au as a ‘trusted sender’ in your email system.

  • What happens to my application after interview?

If you are not made an offer by the School at which you were interviewed, your application will remain in the system and will automatically be considered by your lower preference schools (at which you are eligible for consideration) or by the School at which you were interviewed (for a later offer) until you are either offered a place or all preferences have been exhausted.  If you are interviewed by your final preference school, your application cannot be considered by any lower preference school.

  • I was interviewed at School X (my 3rd preference) and I did really well in the interview but I would rather be offered a place at School Y (my first preference), is that possible?

You cannot be considered for an offer at a school above the preference of the school at which you were interviewed.  They have already decided that either you don’t meet their minimum criteria or you were not ranked highly enough to get an interview offer.  That status can’t change in the subsequent offer rounds despite how well you perform at interview.

  • I want to know about indicating the types of places I would be prepared to accept and ranking them in order?

When you apply you will be asked for each school on your preference list, to choose (and for some schools, rank) the types of places you will be prepared to accept.  Selection is based on ranked lists and quotas.  The quota (i.e. number of places) available for each offer type is restricted.  To maximise your chances of receiving an offer at the schools of your choice, list all types of places.  If you omit (for instance) the BMP offer type and you are ranked to get a BMP offer, the offer will not be made and you’ll drop down to your next preferred school for consideration.  Please read carefully all the information about bonded places on the DoH website at www.health.gov.au/bmpscheme.

When allocations are being made, schools will allocate quotas for each offer type.  The allocation will be made using that school’s ranked list in order:  CSP, BMP and FEE (if applicable).  Some schools will ask you to rank all offer types and some will just want you to indicate which offer types you are prepared to accept if offered.  To list only one offer type means you limit the available places that can be offered to you.  Applicants accepting a FEE offer at the University of Melbourne will be required to submit an MD Student Financial Plan.

Individual School Details

  • For The University of Queensland you may specify the types of places you wish to be considered for, however no consideration is given to preferred offer type when offers are made.  Offers will be made in the order of CSP first and BMP second.
  • For The University of Melbourne you may specify the types of places you wish to be considered for. You will not be considered for a type of place that you have not listed, however no consideration is given to the order of preferred offer types listed when offers are made. Offers will be made in the following order: CSP, BMP and FEE, with the most highly ranked applicants being offered CSP places and so on down the merit order until all vacancies are filled. It is important that applicants who are not in a position to pay for a full fee (FEE) paying place DO NOT list this type of place in their application for the University of Melbourne.  Once made an offer into a FEE place it is not possible to swap into a CSP or BMP place. 
  • For The University of Western Australia you may specify the types of places you wish to be considered for, however no consideration is given to preferred offer type when offers are made.  Offers will be made in the following order: CSP then BMP.
  • ANU will allocate place types based on the ranking of the applicant and their preferences.
  • For the University of Wollongong you must specify the types of places you wish to be considered for in your preferred order. You must also note your preference for the Wollongong campus or the Shoalhaven campus (or indicate no preference). Allocations will be according to applicant rank and preference.
  • For Deakin University you may specify the types of places you wish to be considered for. You will not be considered for a type of place that you have not listed. Offers will be made in the following order: CSP and BMP, with the most highly ranked applicants being offered CSP places and so on down the merit order until all vacancies are filled.
  • For Griffith University you must specify the types of places you wish to be considered for in your preferred order.  You must also note your preference for the Gold Coast campus or the Sunshine Coast campus. Allocations will be according to applicant rank and preference.
  • For The University of Notre Dame Australia, Fremantle and Sydney, applicants must specify the types of places they wish to be considered for. Applicants will not be considered for a place they have not selected. Offers will be made in the following order: CSP first, BMP second and Full-Fee third.
  • For Macquarie University all places are Full-Fee paying and will be allocated based on the ranking of the applicant and their preferences.

  • If I reject an offer am I put back in to the preference system?

If you are offered a place and you decline it, or if you allow your offer to lapse, then your application will be withdrawn from further processing and you will NOT receive another offer.  You are advised to put only medical schools and types of places that you are prepared to accept.  You are strongly advised to obtain detailed information from the schools’ websites to ensure you are fully informed on both the admissions criteria and the structure of the individual programs.  There is no requirement to list the full six preferences available to you.

GPA Calculations

  • What is the minimum FTE study load in semester one of current year study to be included in GPA calculations?
Australian National University 37.50%
Deakin University 25%
Griffith University No minimum
Macquarie University No minimum
The University of Melbourne 37.50%
The University of Notre Dame, Fremantle No minimum
The University of Notre Dame, Sydney No minimum
The University of Queensland No minimum
The University of Western Australia More than 25%
University of Wollongong 37.50%

 

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  • Exchange studies and transcripts

Exchange studies are part of your degree and therefore we use the results from those studies in calculating your GPA.  Exchange studies may appear on your home university transcript as pass/fail subjects, but we use your actual results to calculate your GPA.  You must obtain and supply an original transcript for any exchange studies you have doneException: The University of Western Australia will normally use the results that appear on the home university’s transcript (in most cases this is an ungraded pass or an ungraded fail).  Please see the Faculty website for further information and for exceptions to this general rule.

PLEASE NOTE: Any qualification undertaken in a language other than English must be documented by a certified copy of the original transcript, accompanied by an officially translated original (by a NAATI translator), in English.

Please note: extract translations are not acceptable, full translations are required.

  • I’ve done a postgraduate degree, do I calculate my GPA on that or on my undergraduate degree?

Postgraduate qualifications such as Masters, PhDs, or postgraduate diplomas, may be included in GPA calculations.  However, because schools do have different rules surrounding the use of these qualifications you should read the school entries in this Guide or contact your preferred schools directly for advice.

  • Graduate Diploma, Postgraduate diploma, Masters and PhD results are currently used for the GPA calculation for admission to the University of Queensland (where these awards are deemed to be the ‘key degree’). See UQ’s school entry in this Guide for further information.
  • For The University of Western Australia, Graduate Certificates, Graduate Diplomas and Masters by coursework are included in a 3-year GPA calculation. Applicants with a completed Masters by research will be awarded a 0.2 bonus to their overall GPA.  Applicants with completed PhDs will be deemed a GPA of 7.0.
  • Griffith awards a GPA of 7.00 for each equivalent full time year taken to complete a Masters by Research only (the remainder of the GPA will be taken from your most recently completed key degree) and an overall GPA of 7.00 is given for a completed PhD.
  • ANU will award a bonus of 4% for successful and complete PhD studies at the time of application. Masters by Research or standalone honours will attract a 2% bonus, Masters by Research must be completed at time of application and standalone Honours must be completed or due to be completed in the year of application. Masters by coursework will not attract any bonus but will be included in the 3-year GPA calculation if the degree is completed or due to be completed in the year of application. Professional Honours will not attract any bonus but may be included in the 3-year GPA calculation if the degree is completed or due to be completed in the year of application.
  • The University of Notre Dame Australia, Fremantle and Sydney will include Graduate Diplomas and Masters by Coursework, completed by 31 July 2018, in the 3-year FTE GPA calculation.
  • Macquarie University will calculate a GPA including Graduate Diploma and Coursework Masters, if this degree will be completed by 31 December the year of application. Completed Research Masters and PhD will be used in GPA calculations. See the Macquarie school entry in this Guide for further information.

  • Who uses postgraduate study in GPA calculations?

The following schools use postgraduate study in GPA calculations –

  • UWA, who use the most recent three years FTE of results regardless of whether they are complete (except honours which must be complete). Please see school entry for a list of the type of study included in the GPA.
  • UQ, who accept completed postgraduate degrees (Graduate Diplomas, Postgraduate Diplomas, Masters and PhDs) as standalone key degrees.
  • Griffith will calculate the GPA using the most recently completed key degree/s (a Masters by coursework; Masters by Research; or PhD) if completed by 31 July, 2018. Griffith allocates an overall GPA of 7.00 for completed PhDs and a 7.00 for each full time year of a completed Masters by Research (up to a maximum duration of two years). To complete the 3-FTE years of study when using a masters degree, the next most recently key degree final year/s will be included as required.
  • ANU will include Masters by Coursework results in the 3-year GPA calculation if the degree is completed or due to be completed in the year of application. Professional Honours results may be included in the 3-year GPA calculation if the degree is completed or due to be completed in the year of application.
  • Macquarie University will calculate a GPA including Graduate Diploma and Coursework Masters, if this degree will be completed by 31 December the year of application. Completed Research Masters and PhD will be used in GPA calculations.
  • The University of Notre Dame Australia, Fremantle and Sydney, will calculate the GPA on the most recently completed 3-FTE years of study including qualifications at Graduate Diploma, and Masters by coursework level, if completed by 31 July 2018.

Please see the “Entry requirements – All applicants” section for more detailed information.

All other schools use the most recently-completed undergraduate degree only in GPA calculations.

  • I have done (or I am completing) an Honours Year. Will this be used for selection?

We include Honours results in GPA calculations, however this can become problematic where the Honours year isn’t complete.  Typically Honours results are only available at the end of the Honours year and we do a GPA calculation for allocating applicants to interviews in the middle of the year.  So you would probably have a GPA calculated on your bachelor degree used for getting an interview and then when the Honours results are available, they would be used to confirm any conditional or provisional offer you may have been made.  However, if you do have results for Honours from Semester 1, these may be used in your GPA calculation together with results from the last two years of your bachelor degree. 

Exception:

The University of Melbourne, if an Honours degree is not completed by mid-year in the year of application, it will not be used.

For UWA, if an Honours degree is not completed by mid-year in the year of application, it will not be used except to confirm any conditional or provisional offer you may have been made.

For Griffith University, if a standalone Honours degree is not completed by the time of application, it will not be used.

Check the relevant schools’ entries in this Guide and their websites to determine if your current Honours will be used in the calculation.

  • Will my Honours subject results or the overall Honours grade be used in my GPA calculation?

Where an Honours year is eligible to be included; if your Honours year consists of subjects which have results then these will be used to calculate your GPA. If there are no subject results, and only an overall Honours grade, then that will be used (refer to the GPA Conversion Table). If both subject results and an overall Honours grade are available:

ANU, Griffith, Notre Dame, UWA, Wollongong the best GPA will be used.
University of Queensland will use overall Honours grade only.
Deakin, Macquarie, The University of Melbourne will use Honours subject results only.

  • Do I need to work out a GPA and can I see the GPA that GEMSAS calculates for me?

You don’t need to work out a GPA for the application. It’s only for your information so you can assess your likely competitiveness for the schools you are planning to include on your preference list.

GEMSAS will calculate a GPA for each of the schools on your preference list so there could be six different GPAs calculated for you. It would be very difficult for you to emulate the computer algorithms that do this.

For more information there is a GPA section on our website and a GPA calculator available for use on our application page – https://www.applygemsas.com.au/.

GPA calculations will not be finalised until early August.  You are welcome to email info@GEMSAS.edu.au from the second week in August to request your GPA. When emailing to request your GPA, please include your full name and GAMSAT ID.

  • I have taken a diploma to degree conversion bachelor degree in Australia

Your degree may not be accepted by all medical schools for the purpose of applying for graduate-entry medicine.  You are advised to check each school’s entry in the Admissions Guide or to contact the schools at which you wish to apply.

  • My degree includes credits or exemptions from other institutions

You need to include in your application, the names of other institutions at which you have studied.  For ARTS participating universities you don’t need to send original transcripts, but for all non-ARTS universities, please supply an original transcript.

GEMSAS Operations
PO Box 2025
South Melbourne
VIC 3205

See the GPA section on our website – GPA guidelines

Specified credit as per the definition, requires the key degree record to show the subject codes, names, weightings and results, which most results retrieved through ARTS do not show.  So we then will use the most recent prior study up to the number of credit points awarded as credit for prior study.  We do not use transcripts if results are available via ARTS.

Credits from prior study not at the same study level, will not be used in the GPA calculation (e.g. a bachelor degree with prior credits from a diploma).

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  • I’m still studying this year; do I need to submit a 2018 transcript?

Applicants completing their qualifying degree in 2018 will be assessed on the basis of the information available at the time of application.  Semester 1 (or Trimester 1), 2018 results will be included in the assessment for interview if they are available at the time of assessment.

  • For the University of Melbourne, Semester 1 results will not be used in the provisional GPA if they do not equate to at least 0.375 EFTS Load in that semester.  If an Honours degree is not completed by mid-year in the year of application, it will not be used
  • For ANU, if an Honours degree is not completed by mid-year in the year of application, first semester results may be used in the GPA calculation
  • For ANU and the University of Wollongong, Semester 1 results will not be used in the provisional GPA if they do not equate to at least 0.375 EFTS Load in that semester
  • For Deakin University, Semester 1 results will not be used in the provisional GPA if they do not equate to at least 0.25 EFTS Load in that semester
  • For the University of Western Australia, Semester 1 results will not be used in the provisional GPA if they do not equate to more than 0.25 EFTS Load in that semester, unless older/additional study is also available

If your results are from an ARTS university, your Semester 1, 2018 results will be electronically retrieved during June and July.  If you have any unpaid fees at your university we will not be able to retrieve your results until these have been attended to.  Please do this ASAP.

For study at a non-ARTS university, in Semester 1, 2018 please supply an original transcript as soon as possible to the GEMSAS Operations PO Box.  Please post by 25 July noting that the documents must reach us within 5-7 days.  Please use a postal service that will meet this deadline.

Applicants completing their degree in 2018 will only be offered an interview if the GPA at the time of application (with 2018 results to date) meets the required level.

Such applicants should also note that while decisions on interview offers will be made on the basis of results available at the time of application, final 2018 results may be used to determine offers of a place. Refer to each school’s entry in the Admissions Guide for more information.