Category Archives: GPA Calculations

What is the definition of a Conversion degree and how will it be used?

March 28, 2019

For most institutions a conversion degree is a course that is not a genuine minimum three full-time year equivalent (FTE) qualification. If a Bachelor’s degree has a minimum three full-time equivalent (FTE) duration but the applicant has studied less than that period towards that degree because they’ve gained credit from prior studies from an Associate Degree, Advanced Certificate, Diploma or lower (lower than AQF level 7) this is not denoted as a conversion degree.

Exceptions:

For ANU a Conversion Degree is deemed as a Bachelor Degree which has credit or advanced standing from a level below AQF level 7 (e.g. credit or advanced standing from an Associate Degree, Diploma or TAFE level studies). Conversion degrees may be considered if the applicant has subsequently completed an AQF 7 or above qualification.

For Wollongong: If you have received credit of greater than 1FTE from a program below an AQF Level 7 (i.e. Associate Degree, Advanced Certificate, Diploma) then the award is deemed as a conversion degree and will not be accepted. Any credit from an international baccalaureate will also not be accepted. Please contact the school directly for more information.

For Deakin: If you have received credit of greater than 1FTE from a program below an AQF Level 7 (i.e. Associate Degree, Advanced Certificate, Diploma) then the award is deemed as a conversion degree and will not be accepted. Any credit from an international baccalaureate will also not be accepted. Please contact the school directly for more information.

For Macquarie if you receive credit from a program below an AQF level 7 (i.e. Associate Degree, Advanced Certificate, Diploma) then the award is deemed as a conversion degree and will not be accepted.

For the University of Queensland: Conversion degrees cannot be used as a first degree, but they can be used as subsequent degrees if an applicant has previously completed a three year bachelor level degree.

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Categories: FAQ, GPA Calculations

How will my overseas study be converted to an Australian comparable scale?

March 28, 2019

GEMSAS uses an Australian 7-point grade point average scale to calculate GPAs. As many other countries use a different grading system, we may need to convert applicants’ grades to a 7-point GPA scale before their GEMSAS GPA can be calculated.  

GEMSAS will take the actual results from applicants’ overseas university transcripts and use the institution grading information provided on the transcript to convert these grades to a 7-point GPA scale. To do this, we need to know the minimum required pass marks and the maximum achievable mark. GEMSAS will generally use the percentage mark where a transcript shows both an exact percentage mark and a letter grade.

If there is no information on a transcript regarding the grading scale, GEMSAS assessors may take further steps, such as researching the institution and checking the grading system on the institution’s official website, or using guidelines provided by The Department of Education & Training.  In some cases, we may request applicants provide further documentation that confirms the grading system used by their institution.  

If you know the minimum and maximum marks you can use the GPA Calculator on the GEMSAS website.

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How will GEMSAS determine comparability of your overseas qualification/s to the Australian Qualification Framework?

March 28, 2019

GEMSAS assessors will review all overseas documents that are received and determine the comparison level of the qualification under the Australian Qualifications Framework (AQF). Often, this means confirming that a Bachelor degree studied overseas is comparable in educational level to a Bachelor degree completed in Australia. However, GEMSAS will also assess other types of post-secondary overseas qualifications claimed by applicants, such as postgraduate studies and exchange programs.  

For all overseas assessments GEMSAS uses the Australian government’s Department of Education and Training Qualifications Recognition Policy Unit (previously known as NOOSR/AEI NOOSR) guidelines and UK ENIC (previously UK NARIC) for verification and level comparability. Where GEMSAS is unable to determine the comparison level of a qualification using these guidelines, the assessment is passed to the institution/s to which the applicant has applied.  

For more information on GEMSAS Overseas qualification assessments please visit: http://www.gemsas.edu.au/gpa-calculations/

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What is the minimum Full Time Equivalent (FTE) study load required for the Final Year GPA with current study? AND how will my 2020 results be used in the GPA calculations?

April 1, 2015

Institution Minimum study load for final year GPA
Australian National University 37.50%#
Deakin University 25%##
Griffith University No minimum
Macquarie University No minimum*
The University of Melbourne No minimum
The University of Notre Dame Australia, Fremantle No minimum
The University of Notre Dame Australia, Sydney No minimum
The University of Queensland No minimum
The University of Western Australia More than 25% of graded results
University of Wollongong 37.50%#

# must have at least 0.375 FTE worth of graded course results for a GPA to be calculated for that year
## must have at least 0.25 FTE worth of graded course results for a GPA to be calculated for that year
*There are minimum requirements for current Honours in order for it to be used in the interim GPA.

The GEMSAS medical schools have considered options for changing GPA methodology, recognising the impact of COVID-19 on 2020 study.  As a result a number of schools have made changes, deciding whether or not to include 2020 results in GPA calculations.  See the school entry section in the Admissions Guide for changes/updates.

For ANU, for each ‘GPA year’ an applicant must have a minimum of 0.375 Full Time Equivalent (FTE) worth of graded results from 2020 available for a GPA to be calculated for that particular GPA ‘year’. 

For Deakin, all 2020 results will be excluded from GPA calculations.

For Griffith, 2020 results will be used in GPA calculations. Applicants may request to have ALL Semester 1/Trimester 1 grades from 2020 disregarded. Please refer to the Griffith school entry section for more details.

For Macquarie, Notre Dame, and UQ, all 2020 results will be used in GPA calculations. 

For the University of Melbourne, results for 2020 subjects completed before the COVID-19 pandemic and results for standalone honours subjects completed in 2020 will be included in the GPA calculations for entry to the Doctor of Medicine program. All other 2020 subject results will be excluded for entry. This is applicable from 2022 for all forthcoming intakes.

For UWA, all results obtained from Semester 1 and Trimester 1 2020 will be recognised as ungraded pass or fails. The credit value/unit weighting of ungraded passes will count towards the three years of FTE study; however, the result itself is left out of the calculation. Fails from Trimester/Semester 1 2020 will have both the result and credit value/weighting of ungraded fails included. 

For the University of Wollongong, all 2020 subjects will be excluded from the GPA calculation. A research honours year completed in 2020 is exempt from this rule and will be included in the GPA calculation.

Where 2020 results are excluded we would not seek to include earlier results in their place.

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Categories: FAQ, GPA Calculations

Exchange studies and transcripts

September 5, 2014

Exchange studies are part of your degree and therefore we use the results from those studies in calculating your GPA.  Exchange studies may appear on your home university transcript as pass/fail subjects, but we use the attained results from the exchange institution’s transcript to calculate your GPA.

You must obtain and supply your official transcript for any exchange studies you have done. 
Exception:

The University of Western Australia will normally use the results that appear on the home university’s transcript (in most cases this is an ungraded pass or an ungraded fail).  Please see the Faculty website for further information and for exceptions to this general rule.

Any qualification undertaken in a language other than English must be documented by the original transcript, accompanied by an officially translated original (by a NAATI translator), in English.  The NAATI translation must be a scan of the original hard copy translation document issued by the translator. It should feature the translator’s original stamp and signature on every page. Electronic versions of the translation, where the translator’s stamp has been affixed electronically, will not be accepted.

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Who uses postgraduate study?

August 27, 2014

The following schools use postgraduate study in GPA calculations –

  • UWA, who use the most recent three years FTE of results regardless of whether they are complete (except honours which must be complete). Please see the school entry section in the Admissions guide for a list of the type of study included in the GPA.
  • UQ, who accept completed postgraduate degrees (Postgraduate Honours, Postgraduate Diplomas, Masters, Doctoral and PhDs) as standalone qualifying/key degrees.
  • Deakin will calculate the GPA on the most recently completed three years FTE of study, including qualifications at Graduate Certificate, Graduate Diploma and Masters by coursework if successfully completed by 31 July 2021.
  • Griffith will calculate the GPA using the most recently completed qualifying/key degree/s (a Masters by coursework; Masters by Research; or PhD) if completed by 31 July, 2021. Griffith allocates an overall GPA of 7.00 for completed PhDs and a 7.00 for each full time year of a completed Masters by Research (up to a maximum duration of two years). To complete the 3-FTE years of study when using a Masters degree, the next most recently qualifying/key degree final year/s will be included as required.
  • ANU will include Honours and Masters by Coursework results in the 3-year GPA calculation if the degree is completed or due to be completed by 31 December in the year of application.
  • Macquarie University will calculate a GPA including Graduate Diploma and Coursework Masters, if this degree will be completed by 31 December in the year of application. Completed Higher Degree Research Masters and PhD will be used in GPA calculations if completed at the time of application.
  • The University of Notre Dame Australia, Fremantle and Sydney, will calculate the GPA on the most recently completed 3-FTE years of study including qualifications at Graduate Certificate, Graduate Diploma, and Masters by coursework level, if completed by 31 July 2021.

Please see the “Entry requirements – All applicants” section in the Admissions guide for more detailed information.

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I have done (or I am completing) an Honours Year. Will this be used for selection, will my Honours subject results or the overall Honours grade be used in my GPA calculation?

August 27, 2014

We include Honours results in GPA calculations, however this can become problematic where the Honours year isn’t complete.  Typically Honours results are only available at the end of the Honours year and we do a GPA calculation for allocating applicants to interviews in the middle of the year.  So, you would probably have a GPA calculated on the final two years from your bachelor degree which will be used for getting an interview and then when the Honours results are available, they would be used to confirm any conditional or provisional offer you may have been made.  However, if you do have results for Honours from Semester 1, these may be used in your GPA calculation together with results from the last two years of your bachelor degree. 

Exception:

The University of Melbourne, if a standalone Honours degree is not completed by mid-year in the year of application, it will not be used.

For UWA, if a standalone Honours degree is not completed by mid-year in the year of application it will not be used.

For UQ, a standalone Honours must be completed at the end of Semester 1 in the year of application to be included in the assessment.

For Griffith University, if a standalone Honours degree is not completed by 31 July, it will not be used.

For Macquarie University, if there are results for less than 0.5 FTE in the standalone Honours degree from semester 1 completed, the Bachelor degree will be used to calculate the GPA.  The Honours degree will be the key degree and a conditional offer will be issued on completion of Honours.

Check the relevant schools’ entries in the Admissions guide and their websites to determine if your current Honours will be used in the calculation.

Where a Standalone Honours year is eligible to be included; if your Honours year consists of subjects which have results then these will be used to calculate your GPA. If there are no subject results, and only an overall Honours grade, then that will be used (refer to the GPA Conversion Table).

If both subject results and an overall Honours classification are available:

ANU, Griffith, Notre Dame, UWA, Wollongong the best GPA will be used.

Deakin, Macquarie, the University of Melbourne will use Honours subject results only.

The University of Queensland will use the final Honours classification in the GPA assessment as per the Honours category in the conversion table in the Admissions guide for both standalone and embedded honours programs. Three year bachelor degrees with integrated honours will have the honours result disregarded.

Please note the above only refers to Standalone Honours. Only UQ and Griffith will consider the Honours Classification for an embedded program.

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Do I need to work out a GPA and can I see the GPA that GEMSAS calculates for me?

June 2, 2011

You don’t need to work out a GPA for the application. It’s only for your information so you can assess your likely competitiveness for the schools you are planning to include on your preference list.

GEMSAS will calculate a GPA for each of the schools on your preference list so there could be six different GPAs calculated for you. It would be very difficult for you to emulate the computer algorithms that do this.

For more information there is a GPA section on our website and a GPA calculator available for use on our application page –www.applygemsas.edu.au.

GPA calculations will not be finalised until early August.  You are welcome to email info@GEMSAS.edu.au from the second week in August to request your GPA. When emailing to request your GPA, please include your full name and GAMSAT ID.

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My degree includes credits or exemptions from other institutions

June 2, 2011

You need to include in your application the names of other institutions at which you have studied.  For ARTS participating universities you don’t need to send original transcripts, but for all non-ARTS universities, please upload your official academic transcripts for all such studies.

See the GPA section on our website – GPA guidelines

Specified credit as per the definition, requires the key degree record to show the subject codes, names, weightings and results, which most results retrieved through ARTS do not show.  So we then will use the most recent prior study up to the number of credit points awarded as credit for prior study.  We do not use transcripts if results are available via ARTS.

Credits from prior study not at the same study level may not be used in the GPA calculation.

Examples: 

  • A bachelor degree with credit from a lower AQF level qualification (e.g. Diploma, Advanced Diploma) typically will not be used to calculate the GPA, even where grades are available.
  • A standalone Honours or higher level qualification (AQF level 8 and higher) typically will not be credited to a Bachelor degree, we would use your older Bachelor degree to make up the credit.

Exception: This does not affect UWA, they consider the most recent 3 full time equivalent years of eligible study.

Exception: For Deakin, if unspecified credit is received the next most eligible prior study at AQF level 7 or above will be used.

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