Category Archives: GPA Calculations

What is the definition of a Conversion degree and how will it be used?

March 28, 2019

For most institutions a conversion degree is a course that is not a genuine minimum three full-time year equivalent (FTE) qualification. If a Bachelor’s degree has a minimum three full-time equivalent (FTE) duration but the applicant has studied less than that period towards that degree because they’ve gained credit from prior studies from an Associate Degree, Advanced Certificate, Diploma or lower (lower than AQF level 7) this is not denoted as a conversion degree.

Exceptions:

For ANU a Conversion Degree is deemed as a Bachelor Degree which has credit or advance standing from a level below AQF level 7 (e.g. credit or advanced standing from an Associate Degree, Diploma or TAFE level studies). Conversion degrees will be deemed as per the rules below:

  • If you have a Bachelor Degree with less than 0.375 FTE of credit from below AQF level 7, the award will not be deemed as a conversion degree and the credit will not be included in the weighted GPA calculation. The GPA will be calculated using the remaining results of which have been completed at AQF level 7 and above.
  • If your Bachelor Degree has 0.375 FTE (or more) of credit from below AQF level 7, the award will be deemed as a conversion degree. If you have a conversion degree, it cannot be accepted for admission and cannot be used for GPA purposes.

For Wollongong: If you have received credit of greater than 1FTE from a program below an AQF Level 7 (i.e. Associate Degree, Advanced Certificate, Diploma) then the award is deemed as a conversion degree and will not be accepted. Any credit from an international baccalaureate will also not be accepted. Please contact the school directly for more information.

For Macquarie if you receive credit from a program below an AQF level 7 (i.e. Associate Degree, Advanced Certificate, Diploma) then the award is deemed as a conversion degree and will not be accepted.

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Categories: FAQ, GPA Calculations

How will my overseas study be converted to an Australian equivalent scale?

March 28, 2019

GEMSAS uses an Australian 7-point grade point average scale to calculate GPAs. As many other countries use a different grading system, we may need to convert applicants’ grades to a 7-point GPA scale before their GEMSAS GPA can be calculated.

GEMSAS will take the actual results from applicants’ overseas university transcripts and use the institution grading information provided on the transcript to convert these grades to a 7-point GPA scale. To do this, we need to know the minimum required pass marks and the maximum achievable grade. GEMSAS will generally use the percentage grade where a transcript shows both a percentage grade and a letter grade.

If there is no information on a transcript regarding the grading scale, GEMSAS assessors may take further steps, such as researching the institution and checking the grading system on the institution’s official website, or using guidelines provided by The Department of Education & Training.  In some cases, we may request further documentation from applicants that confirms the grading system used by their institution. If you know the minimum and maximum marks you can use the GPA Calculator on the GEMSAS website.

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How will GEMSAS determine equivalency of your overseas qualification/s to the Australian Qualification Framework?

March 28, 2019

GEMSAS assessors will review all overseas documents that are received and determine the equivalent level of the qualification under the Australian Qualifications Framework (AQF). Often, this means confirming that a Bachelor degree studied overseas is equivalent in educational level to a Bachelor degree completed in Australia. However, GEMSAS will also assess other types of post-secondary overseas qualifications claimed by applicants, such as postgraduate studies and exchange programs.

For all overseas assessments GEMSAS uses the Australian government’s Department of Education and Training Qualifications Recognition Policy Unit (previously known as NOOSR/AEI NOOSR) guidelines for verification and level equivalency. Where GEMSAS is unable to determine the equivalent level of a qualification using these guidelines, the assessment is passed to the institution/s to which the applicant has applied.

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What is the minimum FTE study load in semester one of current year study to be included in GPA calculations?

April 1, 2015

Australian National University 37.50%
Deakin University 25%
Griffith University No minimum
Macquarie University No minimum
The University of Melbourne 37.50%
The University of Notre Dame, Fremantle No minimum
The University of Notre Dame, Sydney No minimum
The University of Queensland No minimum
The University of Western Australia More than 25%
University of Wollongong 37.50%

 

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Categories: FAQ, GPA Calculations

Exchange studies and transcripts

September 5, 2014

Exchange studies are part of your degree and therefore we use the results from those studies in calculating your GPA.  Exchange studies may appear on your home university transcript as pass/fail subjects, but we use your actual results to calculate your GPA.  You must obtain and supply an original transcript for any exchange studies you have done. 

Exception: The University of Western Australia will normally use the results that appear on the home university’s transcript (in most cases this is an ungraded pass or an ungraded fail).  Please see the Faculty website for further information and for exceptions to this general rule.

Any qualification undertaken in a language other than English must be documented by the original transcript, accompanied by an officially translated original (by a NAATI translator), in English.  The NAATI Translation cannot be a photocopy, PDF printout and it must be stamped and signed on every page by an accredited NAATI translator.

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Who uses postgraduate study?

August 27, 2014

Postgraduate qualifications such as Masters, PhDs, or postgraduate diplomas, may be included in GPA calculations.  However, because schools do have different rules surrounding the use of these qualifications you should read the school entries in the Admissions Guide or contact your preferred schools directly for advice.

The following schools use postgraduate study in GPA calculations –

  • UWA, who use the most recent three years FTE of results regardless of whether they are complete (except honours which must be complete). Please see school entry for a list of the type of study included in the GPA.
  • UQ, who accept completed postgraduate degrees (Graduate Diplomas, Postgraduate Diplomas, Masters, Doctoral and PhDs) as standalone qualifying/key degrees.
  • Griffith will calculate the GPA using the most recently completed qualifying/key degree/s (a Masters by coursework; Masters by Research; or PhD) if completed by 31 July, 2019. Griffith allocates an overall GPA of 7.00 for completed PhDs and a 7.00 for each full time year of a completed Masters by Research (up to a maximum duration of two years). To complete the 3-FTE years of study when using a Masters degree, the next most recently qualifying/key degree final year/s will be included as required.
  • ANU will include Honours and Masters by Coursework results in the 3-year GPA calculation if the degree is completed or due to be completed by 31 December in the year of application.
  • Macquarie University will calculate a GPA including Graduate Diploma and Coursework Masters, if this degree will be completed by 31 December the year of application. Completed Research Masters and PhD will be used in GPA calculations.
  • The University of Notre Dame Australia, Fremantle and Sydney, will calculate the GPA on the most recently completed 3-FTE years of study including qualifications at Graduate Diploma, and Masters by coursework level, if completed by 31 July 2019.

Please see the “Entry requirements – All applicants” section of the Admissions guide for more detailed information.

All other schools use the most recently-completed undergraduate degree only in GPA calculations.

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I have done (or I am completing) an Honours Year. Will this be used for selection, will my Honours subject results or the overall Honours grade be used in my GPA calculation?

August 27, 2014

We include Honours results in GPA calculations, however this can become problematic where the Honours year isn’t complete.  Typically Honours results are only available at the end of the Honours year and we do a GPA calculation for allocating applicants to interviews in the middle of the year.  So you would probably have a GPA calculated on your bachelor degree used for getting an interview and then when the Honours results are available, they would be used to confirm any conditional or provisional offer you may have been made.  However, if you do have results for Honours from Semester 1, these may be used in your GPA calculation together with results from the last two years of your bachelor degree. 

Exception:

The University of Melbourne, if an Honours degree is not completed by mid-year in the year of application, it will not be used.
For UWA, if an Honours degree is not completed by mid-year in the year of application it will not be used.

For Griffith University, if a standalone Honours degree is not completed by the time of application, it will not be used.

Check the relevant schools’ entries in the Admissions Guide and their websites to determine if your current Honours will be used in the calculation.

Where an Honours year is eligible to be included; if your Honours year consists of subjects which have results then these will be used to calculate your GPA. If there are no subject results, and only an overall Honours grade, then that will be used (refer to the GPA Conversion Table).

If both subject results and an overall Honours grade are available:

ANU, Griffith, Notre Dame, UWA, Wollongong the best GPA will be used.

Deakin, Macquarie, The University of Melbourne will use Honours subject results only.

The University of Queensland will use the best GPA where the honours program is integrated into a 4-5 year bachelor degree. For standalone one year research based honours programs, the final Honours grade will be the only result used in the GPA assessment. Three year bachelor degrees with integrated honours will have the honours result disregarded.

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Categories: FAQ, GPA Calculations

Do I need to work out a GPA and can I see the GPA that GEMSAS calculates for me?

June 2, 2011

You don’t need to work out a GPA for the application. It’s only for your information so you can assess your likely competitiveness for the schools you are planning to include on your preference list.

GEMSAS will calculate a GPA for each of the schools on your preference list so there could be six different GPAs calculated for you. It would be very difficult for you to emulate the computer algorithms that do this.

For more information there is a GPA section on our website and a GPA calculator available for use on our application page –www.applygemsas.edu.au.

GPA calculations will not be finalised until early August.  You are welcome to email info@GEMSAS.edu.au from the second week in August to request your GPA. When emailing to request your GPA, please include your full name and GAMSAT ID.

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My degree includes credits or exemptions from other institutions

June 2, 2011

You need to include in your application, the names of other institutions at which you have studied.  For ARTS participating universities you don’t need to send original transcripts, but for all non-ARTS universities, please supply an original transcript.

GEMSAS Operations
PO Box 2025
South Melbourne
VIC 3205

See the GPA section on our website – GPA guidelines

Specified credit as per the definition, requires the key degree record to show the subject codes, names, weightings and results, which most results retrieved through ARTS do not show.  So we then will use the most recent prior study up to the number of credit points awarded as credit for prior study.  We do not use transcripts if results are available via ARTS.

Credits from prior study not at the same study level, will not be used in the GPA calculation (e.g. a bachelor degree with prior credits from a diploma).

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