Category Archives: Application Process

How can I update my personal details after I have submitted my application?

March 28, 2019

After you have completed your application you can update your gender, previous names, email, postal and/or residential addresses by logging back in to your application at applygemsas.edu.au and updating details in the Account, Personal Details and Contact Details sections.

If you need to advise GEMSAS of an error in your Date of Birth or Aboriginal or Torres Strait Islander status, or a change to your current name or citizenship details, please email info@gemsas.edu.au and include your GAMSAT ID along with the updated information.

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Categories: Application Process, FAQ

I’m still studying this year; do I need to submit a 2019 transcript?

March 28, 2019

Applicants completing their qualifying/key degree in 2019 will be assessed on the basis of the information available at the time of application.  Semester 1 (or Trimester 1), 2019 results will be included in the assessment for interview if they are available at the time of assessment.

  • For the University of Melbourne, Semester 1 results will not be used in the provisional GPA if they do not equate to at least 0.375 EFTS Load in that semester.  If an Honours degree is not completed by mid-year in the year of application, it will not be used
  • For ANU and the University of Wollongong, Semester 1 results will not be used in the provisional GPA if they do not equate to at least 0.375 EFTS Load in that semester
  • For Deakin University, Semester 1 results will not be used in the provisional GPA if they do not equate to at least 0.25 EFTS Load in that semester
  • For the University of Western Australia, Semester 1 results will not be used in the provisional GPA if they do not equate to more than 0.25 EFTS Load in that semester, unless older/additional study is also available

If your results are from an ARTS university, your Semester 1, 2019 results will be electronically retrieved during June and July.  If you have any unpaid fees at your university we will not be able to retrieve your results until these have been attended to.  Please do this ASAP.

For study at a non-ARTS university, in Semester 1 2019, please supply an original transcript as soon as possible to the GEMSAS Operations PO Box.  Please post by 19 July noting that the documents must reach us within 5-7 days.  Please use a postal service that will meet this deadline.

Applicants completing their degree in 2019 will only be offered an interview if the GPA at the time of application (with 2019 results to date) meets the required level.

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Categories: Application Process, FAQ

I can’t see my coversheets for submitting supporting documentation

March 28, 2019

As your application progresses, a menu item “Coversheets” will appear on the left of your screen. Coversheets are generated according to your selections and responses.  You can view the coversheets that you will be required to submit with supporting documentation, but will only be able to access them once you have submitted and paid for your application.  To access your coversheets, after you have submitted and paid for your application, log into your application and select the Coversheets button on the Field of Study page.

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How do I know if my supporting documents have arrived and can I get my original transcripts returned?

March 19, 2017

All applicants who intend to post documentation, please use a postal service that will ensure that we receive your documentation within 5-7 days, e.g. via Airmail or a courier service.

It is strongly recommended that you use a postal service which provides a tracking mechanism (Registered Post, Express Post, courier, etc.), so that you can be certain your supporting documents have arrived at GEMSAS. 

Transcripts will be returned at no cost to the applicant for regular sized domestic mail.  A paid premium service is available if you wish to have your transcripts couriered domestically or internationally.  Please see coversheets for details.

Hard copy documentation dispatched by applicants to GEMSAS prior to the required post-by date for 2019/20 applications should be received back by mail no later than 1st November 2019. Processing lead times can vary depending on your nominated preferences and the type of documents you have provided. Your method of mail return and the destination of delivery may also influence the time required to return your documentation to you. On average, the return timeframe after document receipt at the GEMSAS Mail Room is estimated at four weeks. You will be notified in writing at the earliest convenience should any unexpected delays occur.

Be mindful that if you do not provide the correct documents and GEMSAS requests further information from you, returns may be held until the consideration of your application has been finalised. GEMSAS reserves the right to hold any documentation for further processing until the end of the application period.

Rural background and Deakin adjustment (bonus) supporting documentation can be returned at your request but only if, when you post these documents you include a note requesting to have the documents returned and include an appropriate sized reply paid envelope.

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Which GAMSAT scores will be acceptable for entry to GAMSAT Consortium medical schools?

January 18, 2017

GAMSAT results are valid for two years: i.e. if you sat the March test in 2019 you may use the results obtained to apply for a graduate entry course commencing in 2020 and/or 2021.  If you sit the September test in 2019 you may use the results obtained to apply for a graduate entry course commencing in 2021 and/or 2022.

Helpful information can be found on the GAMSAT website that shows the validity of all the GAMSAT tests.   https://gamsat.acer.org/results/currency-of-results

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Categories: Application Process, FAQ

I have lodged through GEMSAS two or more applications for the same discipline (i.e. two applications lodged for medicine)

February 20, 2016

Only your first submitted application will be processed, regardless of which application has been paid for.

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I don’t have an original transcript, and do I need to send a transcript to each school on my preference list?

September 5, 2014

If you attended a university participating in ARTS, you do not need to send any transcripts. 

If you attended any other university (non-ARTS), you will need to send transcript(s) to GEMSAS. You don’t need to send them separately to each school.  

Only original transcripts may be supplied where these are required. Scanned or photocopied transcripts, including certified copies, are not acceptable.  A statement of results is not acceptable and is not considered in place of a full transcript, nor is a printout of an academic record.

Any qualification undertaken in a language other than English must be documented by the original transcript, accompanied by an officially translated original (by a NAATI translator), in English.  The NAATI Translation cannot be a photocopy, PDF printout and it must be stamped and signed on every page by an accredited NAATI translator.

Original transcript/s should be sent to the GEMSAS PO Box:

GEMSAS Operations
PO Box 2025
South Melbourne
VIC 3205

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Categories: Application Process, FAQ

I have previously applied through GEMSAS

September 5, 2014

If you have previously applied through GEMSAS, you are still required to register online and complete and submit a new application and send in ALL documentation.

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I didn’t receive confirmation of my submitted information or my payment

September 5, 2014

After completing the Application Form you will need to SUBMIT your application. You will then be taken to the Deakin University payment system to make your payment. Once your payment has been made successfully you will be shown a receipt screen.

Please note your receipt number or print this screen for your records. If you are not able to complete these steps, please email info@gemsas.edu.au.

You will not receive an email from GEMSAS confirming your application has been submitted; you will receive an email with a receipt number once payment has been made and this is confirmation that your application has been successfully submitted.

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My degree is more than 10 years old; am I still eligible to apply?

August 27, 2014

Bachelor degrees that were awarded more than 10 years prior to the anticipated commencement date may not be acceptable at the school to which you are applying.  Most schools accept postgraduate study within the last 10 years as reason to waive this rule.  They will then calculate the GPA on the prior bachelor degree.  Some schools do accept Postgraduate study either for calculation of the GPA or to meet their GPA hurdle.

To confirm whether your degree will be recognised, check the relevant schools’ entries in the Admissions Guide and their websites and contact the schools if you are still in doubt. 

The prerequisite subjects required for entry to the University of Melbourne and Macquarie University must be completed within 10 years of commencing the MD.

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