Category Archives: Application Process

I can’t see the documentation requirements and coversheets for submitting supporting documentation. And are there any restrictions on the types of academic documentation accepted?

April 15, 2020

Documentation requirements and coversheets are generated according to your selections and responses. As your application progresses, the Documentation page with:

  • documentation requirements for academic transcripts and English Language Competency documentation and
  • coversheets for rural background and Deakin Adjustment (bonus)

will appear on the left of your screen. You will only have access to your coversheets once you have submitted and paid for your application. To access your documentation requirements and coversheets, after you have submitted and paid for your application, log into your application and select the Documentation button on the My Applications page.

The documentation requirements page will describe in detail where to upload your supporting documentation, deadlines for uploading the documentation and what type of documents can be accepted. It is very important that you read this page carefully. Any incorrect documentation provided may delay the processing of your application.

Your coversheet/s will describe in detail where to send your supporting documentation, deadlines for emailing the documentation and what type of documents can be accepted. It is very important that you read your coversheet/s carefully.

Yes, we will only accept PDF or JPEG file formats, max 15MB. Word documents (.doc, docs, .rtf) are not accepted.

For Australian and New Zealand qualifications digital documents issued by My eQuals are accepted, provided they meet the My eQuals guidelines. You must download a PDF of your document from the My eQuals portal which is digitally signed by your institution and has the required security features including the certificate key or blue banner verification. Sharing links for download via My eQuals is not permitted. For example, certified documents viewed in Adobe Acrobat Reader have a blue ribbon above the document stating: “Certified by the issuing education provider… all signatures are valid”.

For overseas qualifications, colour scans of official hard copy documents or institution-issued secure PDF documents are accepted. Scans must be fully legible, including any notes, codes, logos and legends. Whether security features on a PDF meet GEMSAS requirements is at the discretion of GEMSAS Assessment. Documents which do not meet security requirements, may be rejected, or may only be conditionally accepted.

Scan each document separately and include both sides (front and back) if applicable. If your academic documents have information on both sides (even if it is generic information rather than your academic results), please ensure that you scan both sides of the document. Transcripts received from the same qualification can be combined into one file.

It is very important you read the information on the Documentation requirement page as any incorrect documentation may delay the processing of your application.

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How can I update my personal details after I have submitted my application?

March 28, 2019

After you have completed your application you can update your gender, previous names, email, postal and/or residential addresses by logging back in to your application at applygemsas.edu.au and updating details in the Account, Personal Details and Contact Details sections.

If you need to advise GEMSAS of an error in your Date of Birth or Aboriginal or Torres Strait Islander status, or a change to your current name or citizenship details, please email info@gemsas.edu.au and include your GAMSAT ID along with the updated information.

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I’m still studying this year; do I need to submit a 2021 transcript?

March 28, 2019

Yes. Applicants completing their qualifying/key degree in 2021 will be assessed on the basis of the information available at the time of application.

If your results are from an ARTS university, your Semester 1, 2021 results will be electronically retrieved during June and July.  If you have any unpaid fees at your university we will not be able to retrieve your results until these have been attended to.  Please do this ASAP.

For study at a non-ARTS university, in Semester 1, 2021 please upload your official transcript as soon as possible.  Please upload the required transcripts and/or completion certificate by 16 July.

Applicants completing their degree in 2021 will only be offered an interview if the GPA at the time of application (with 2021 results to date) meets the required level.  Such applicants should also note that while decisions on interview offers will be made on the basis of results available at the time of application, final 2021 results may be used to determine offers of a place. Refer to each school’s entry in the Admissions guide for more information.

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Which GAMSAT scores will be acceptable for entry to GEMPASS Australia medical schools?

January 18, 2017

Results from the following GAMSAT tests are valid for application in 2021, for entry in 2022: September 2019, May 2020, September 2020 or March 2021.

GAMSAT results are valid for two years, i.e. if you sat the March test in 2021 you may use the results obtained to apply for a graduate entry course commencing in 2022 and/or 2023.  If you sit the September test in 2021 you may use the results obtained to apply for a graduate entry course commencing in 2023 and/or 2024.

Helpful information can be found on the GAMSAT website that shows the validity of all the GAMSAT tests.  http://gamsat.acer.edu.au/results/currency-of-results

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Categories: Application Process, FAQ

I have lodged through GEMSAS two or more applications for the same discipline (i.e. two applications lodged for medicine)

February 20, 2016

Only your first submitted application will be processed, regardless of which application has been paid for.

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I don’t have an original transcript, and do I need to send a transcript to each school on my preference list?

September 5, 2014

If you attended a university participating in ARTS, you do not need to send any transcripts.

If you attended any other university (non-ARTS), you will need to upload transcript(s) to GEMSAS.  You do not need to send them separately to each school.  

Only a scanned official transcript/s or digitally secure PDFs will be accepted. Screenshots, photos, certified copies, unofficial results and online printouts are not accepted.

A Statement of Results is not acceptable and is not considered in place of a full transcript, nor is a printout of an academic record.

If you are required to provide documentation, detailed guidelines will be available in the Documentation page in the GEMSAS application portal.

Any qualification undertaken in a language other than English must be documented by the original transcript, accompanied by an officially translated original (by a NAATI translator), in English.  The NAATI translation must be a scan of the original hard copy translation document issued by the translator. It should feature the translator’s original stamp and signature on every page. Electronic versions of the translation, where the translator’s stamp has been affixed electronically, will not be accepted.

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I have previously applied through GEMSAS, do I need to apply again?

September 5, 2014

If you have previously applied through GEMSAS, you are still required to register online and complete and submit a new application.

Very Important: If there has been no change to your education history and you applied through GEMSAS within the last two years (in 2019 or 2020) you do not need to provide GEMSAS with your academic documents again. You will be contacted should GEMSAS require any further documentation. 

For Deakin adjustment (bonus) exceptions see pages 10 to 12 in the Admissions guide.

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Categories: Application Process, FAQ

I didn’t receive confirmation of my submitted information or my payment

September 5, 2014

After completing the Application Form you will need to SUBMIT your application. You will then be taken to the payment system to make your payment. Once your payment has been made successfully you will be shown a receipt screen.

Please note your receipt number or print this screen for your records. If you are not able to complete these steps, please email info@gemsas.edu.au.

You will not receive an email from GEMSAS confirming your application has been submitted; you will receive an email with a receipt number once payment has been made and this is confirmation that your application has been successfully submitted.

 

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My degree is more than 10 years old; am I still eligible to apply?

August 27, 2014

Bachelor degrees that were awarded more than 10 years prior to the anticipated commencement date may not be acceptable at the school to which you are applying.  Most schools accept postgraduate study within the last 10 years as reason to waive this rule.  They will then calculate the GPA on the prior bachelor degree.  Some schools do accept Postgraduate study either for calculation of the GPA or to meet their GPA hurdle.

To confirm whether your degree will be recognised, check the relevant schools’ entries in the Admissions guide and their websites and contact the schools if you are still in doubt. 

The prerequisite subjects required for entry to the University of Queensland must be completed within 10 years of commencing the MD.

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Categories: Application Process, FAQ