Author Archives: catherine

I can’t see the documentation requirements and coversheets for submitting supporting documentation. And are there any restrictions on the types of academic documentation accepted?

April 15, 2020

Documentation requirements and coversheets are generated according to your selections and responses. As your application progresses, the Documentation page with:

  • documentation requirements for academic transcripts and English Language Competency documentation and
  • coversheets for rural background and Deakin Adjustment (bonus)

will appear on the left of your screen. You will only have access to your coversheets once you have submitted and paid for your application. To access your documentation requirements and coversheets, after you have submitted and paid for your application, log into your application and select the Documentation button on the My Applications page.

The documentation requirements page will describe in detail where to upload your supporting documentation, deadlines for uploading the documentation and what type of documents can be accepted. It is very important that you read this page carefully. Any incorrect documentation provided may delay the processing of your application.

Your coversheet/s will describe in detail where to send your supporting documentation, deadlines for emailing the documentation and what type of documents can be accepted. It is very important that you read your coversheet/s carefully.

Yes, we will only accept PDF or JPEG file formats, max 15MB. Word documents (.doc, docs, .rtf) are not accepted.

For Australian and New Zealand qualifications digital documents issued by My eQuals are accepted, provided they meet the My eQuals guidelines. You must download a PDF of your document from the My eQuals portal which is digitally signed by your institution and has the required security features including the certificate key or blue banner verification. Sharing links for download via My eQuals is not permitted. For example, certified documents viewed in Adobe Acrobat Reader have a blue ribbon above the document stating: “Certified by the issuing education provider… all signatures are valid”.

For overseas qualifications, colour scans of official hard copy documents or institution-issued secure PDF documents are accepted. Scans must be fully legible, including any notes, codes, logos and legends. Whether security features on a PDF meet GEMSAS requirements is at the discretion of GEMSAS Assessment. Documents which do not meet security requirements, may be rejected, or may only be conditionally accepted.

Scan each document separately and include both sides (front and back) if applicable. If your academic documents have information on both sides (even if it is generic information rather than your academic results), please ensure that you scan both sides of the document. Transcripts received from the same qualification can be combined into one file.

It is very important you read the information on the Documentation requirement page as any incorrect documentation may delay the processing of your application.

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Categories: Application Process, FAQ

What is the definition of a Conversion degree and how will it be used?

March 28, 2019

For most institutions a conversion degree is a course that is not a genuine minimum three full-time year equivalent (FTE) qualification. If a Bachelor’s degree has a minimum three full-time equivalent (FTE) duration but the applicant has studied less than that period towards that degree because they’ve gained credit from prior studies from an Associate Degree, Advanced Certificate, Diploma or lower (lower than AQF level 7) this is not denoted as a conversion degree.

Exceptions:

For ANU a Conversion Degree is deemed as a Bachelor Degree which has credit or advanced standing from a level below AQF level 7 (e.g. credit or advanced standing from an Associate Degree, Diploma or TAFE level studies). Conversion degrees may be considered if the applicant has subsequently completed an AQF 7 or above qualification.

For Wollongong: If you have received credit of greater than 1FTE from a program below an AQF Level 7 (i.e. Associate Degree, Advanced Certificate, Diploma) then the award is deemed as a conversion degree and will not be accepted. Any credit from an international baccalaureate will also not be accepted. Please contact the school directly for more information.

For Deakin: If you have received credit of greater than 1FTE from a program below an AQF Level 7 (i.e. Associate Degree, Advanced Certificate, Diploma) then the award is deemed as a conversion degree and will not be accepted. Any credit from an international baccalaureate will also not be accepted. Please contact the school directly for more information.

For Macquarie if you receive credit from a program below an AQF level 7 (i.e. Associate Degree, Advanced Certificate, Diploma) then the award is deemed as a conversion degree and will not be accepted.

For the University of Queensland: Conversion degrees cannot be used as a first degree, but they can be used as subsequent degrees if an applicant has previously completed a three year bachelor level degree.

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Categories: FAQ, GPA Calculations

How will my overseas study be converted to an Australian comparable scale?

March 28, 2019

GEMSAS uses an Australian 7-point grade point average scale to calculate GPAs. As many other countries use a different grading system, we may need to convert applicants’ grades to a 7-point GPA scale before their GEMSAS GPA can be calculated.  

GEMSAS will take the actual results from applicants’ overseas university transcripts and use the institution grading information provided on the transcript to convert these grades to a 7-point GPA scale. To do this, we need to know the minimum required pass marks and the maximum achievable mark. GEMSAS will generally use the percentage mark where a transcript shows both an exact percentage mark and a letter grade.

If there is no information on a transcript regarding the grading scale, GEMSAS assessors may take further steps, such as researching the institution and checking the grading system on the institution’s official website, or using guidelines provided by The Department of Education & Training.  In some cases, we may request applicants provide further documentation that confirms the grading system used by their institution.  

If you know the minimum and maximum marks you can use the GPA Calculator on the GEMSAS website.

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Categories: FAQ, GPA Calculations

How will GEMSAS determine comparability of your overseas qualification/s to the Australian Qualification Framework?

March 28, 2019

GEMSAS assessors will review all overseas documents that are received and determine the comparison level of the qualification under the Australian Qualifications Framework (AQF). Often, this means confirming that a Bachelor degree studied overseas is comparable in educational level to a Bachelor degree completed in Australia. However, GEMSAS will also assess other types of post-secondary overseas qualifications claimed by applicants, such as postgraduate studies and exchange programs.  

For all overseas assessments GEMSAS uses the Australian government’s Department of Education and Training Qualifications Recognition Policy Unit (previously known as NOOSR/AEI NOOSR) guidelines and UK ENIC (previously UK NARIC) for verification and level comparability. Where GEMSAS is unable to determine the comparison level of a qualification using these guidelines, the assessment is passed to the institution/s to which the applicant has applied.  

For more information on GEMSAS Overseas qualification assessments please visit: http://www.gemsas.edu.au/gpa-calculations/

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Categories: FAQ, GPA Calculations

I have not received an offer in the main round – what happens now?

March 28, 2019

If you do not receive an offer of a place in the main round of offers after interview, your application will remain in the system.  Additional offers may be made during December and January after final results of applicants completing their qualifying/key degree are known.

It is NOT possible for applicants to change their preferences after the application closing date.

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Categories: FAQ, Offers of Places

How can I update my personal details after I have submitted my application?

March 28, 2019

After you have completed your application you can update your gender, previous names, email, postal and/or residential addresses by logging back in to your application at applygemsas.edu.au and updating details in the Account, Personal Details and Contact Details sections.

If you need to advise GEMSAS of an error in your Date of Birth or Aboriginal or Torres Strait Islander status, or a change to your current name or citizenship details, please email info@gemsas.edu.au and include your GAMSAT ID along with the updated information.

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Categories: Application Process, FAQ

I’m still studying this year; do I need to submit a 2021 transcript?

March 28, 2019

Yes. Applicants completing their qualifying/key degree in 2021 will be assessed on the basis of the information available at the time of application.

If your results are from an ARTS university, your Semester 1, 2021 results will be electronically retrieved during June and July.  If you have any unpaid fees at your university we will not be able to retrieve your results until these have been attended to.  Please do this ASAP.

For study at a non-ARTS university, in Semester 1, 2021 please upload your official transcript as soon as possible.  Please upload the required transcripts and/or completion certificate by 16 July.

Applicants completing their degree in 2021 will only be offered an interview if the GPA at the time of application (with 2021 results to date) meets the required level.  Such applicants should also note that while decisions on interview offers will be made on the basis of results available at the time of application, final 2021 results may be used to determine offers of a place. Refer to each school’s entry in the Admissions guide for more information.

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Categories: Application Process, FAQ

Which GAMSAT scores will be acceptable for entry to GAMSAT Consortium medical schools?

January 18, 2017

Results from the following GAMSAT tests are valid for application in 2021, for entry in 2022: September 2019, May 2020, September 2020 or March 2021.

GAMSAT results are valid for two years, i.e. if you sat the March test in 2021 you may use the results obtained to apply for a graduate entry course commencing in 2022 and/or 2023.  If you sit the September test in 2021 you may use the results obtained to apply for a graduate entry course commencing in 2023 and/or 2024.

Helpful information can be found on the GAMSAT website that shows the validity of all the GAMSAT tests.  http://gamsat.acer.edu.au/results/currency-of-results

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Categories: Application Process, FAQ

I have lodged through GEMSAS two or more applications for the same discipline (i.e. two applications lodged for medicine)

February 20, 2016

Only your first submitted application will be processed, regardless of which application has been paid for.

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Categories: Application Process, FAQ

What is the minimum Full Time Equivalent (FTE) study load required for the Final Year GPA with current study? AND how will my 2020 results be used in the GPA calculations?

April 1, 2015

Institution Minimum study load for final year GPA
Australian National University 37.50%#
Deakin University 25%##
Griffith University No minimum
Macquarie University No minimum*
The University of Melbourne No minimum
The University of Notre Dame Australia, Fremantle No minimum
The University of Notre Dame Australia, Sydney No minimum
The University of Queensland No minimum
The University of Western Australia More than 25% of graded results
University of Wollongong 37.50%#

# must have at least 0.375 FTE worth of graded course results for a GPA to be calculated for that year
## must have at least 0.25 FTE worth of graded course results for a GPA to be calculated for that year
*There are minimum requirements for current Honours in order for it to be used in the interim GPA.

The GEMSAS medical schools have considered options for changing GPA methodology, recognising the impact of COVID-19 on 2020 study.  As a result a number of schools have made changes, deciding whether or not to include 2020 results in GPA calculations.  See the school entry section in the Admissions Guide for changes/updates.

For ANU, for each ‘GPA year’ an applicant must have a minimum of 0.375 Full Time Equivalent (FTE) worth of graded results from 2020 available for a GPA to be calculated for that particular GPA ‘year’. 

For Deakin, all 2020 results will be excluded from GPA calculations.

For Griffith, 2020 results will be used in GPA calculations. Applicants may request to have ALL Semester 1/Trimester 1 grades from 2020 disregarded. Please refer to the Griffith school entry section for more details.

For Macquarie, Notre Dame, and UQ, all 2020 results will be used in GPA calculations. 

For the University of Melbourne, results for 2020 subjects completed before the COVID-19 pandemic and results for standalone honours subjects completed in 2020 will be included in the GPA calculations for entry to the Doctor of Medicine program. All other 2020 subject results will be excluded for entry. This is applicable from 2022 for all forthcoming intakes.

For UWA, all results obtained from Semester 1 and Trimester 1 2020 will be recognised as ungraded pass or fails. The credit value/unit weighting of ungraded passes will count towards the three years of FTE study; however, the result itself is left out of the calculation. Fails from Trimester/Semester 1 2020 will have both the result and credit value/weighting of ungraded fails included. 

For the University of Wollongong, all 2020 subjects will be excluded from the GPA calculation. A research honours year completed in 2020 is exempt from this rule and will be included in the GPA calculation.

Where 2020 results are excluded we would not seek to include earlier results in their place.

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Categories: FAQ, GPA Calculations

If you decline an offer of a place, you will not be considered for another place or receive another offer.

April 1, 2015

If you are offered a place and you decline it, or if you allow your offer to lapse, then your application will be withdrawn from further processing and you will NOT receive another offer.  You are advised to put only medical schools and types of places that you are prepared to accept.  You are strongly advised to obtain detailed information from the schools’ websites to ensure you are fully informed on both the admissions criteria and the structure of the individual programs.  There is no requirement to list the full six preferences available to you.

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Categories: FAQ, Offers of Places