Category Archives: FAQ

What is the definition of a Conversion degree and how will it be used?

March 28, 2019

For most institutions a conversion degree is a course that is not a genuine minimum three full-time year equivalent (FTE) qualification. If a Bachelor’s degree has a minimum three full-time equivalent (FTE) duration but the applicant has studied less than that period towards that degree because they’ve gained credit from prior studies from an Associate Degree, Advanced Certificate, Diploma or lower (lower than AQF level 7) this is not denoted as a conversion degree.

Exceptions:

For ANU a Conversion Degree is deemed as a Bachelor Degree which has credit or advance standing from a level below AQF level 7 (e.g. credit or advanced standing from an Associate Degree, Diploma or TAFE level studies). Conversion degrees will be deemed as per the rules below:

  • If you have a Bachelor Degree with less than 0.375 FTE of credit from below AQF level 7, the award will not be deemed as a conversion degree and the credit will not be included in the weighted GPA calculation. The GPA will be calculated using the remaining results of which have been completed at AQF level 7 and above.
  • If your Bachelor Degree has 0.375 FTE (or more) of credit from below AQF level 7, the award will be deemed as a conversion degree. If you have a conversion degree, it cannot be accepted for admission and cannot be used for GPA purposes.

For Wollongong: If you have received credit of greater than 1FTE from a program below an AQF Level 7 (i.e. Associate Degree, Advanced Certificate, Diploma) then the award is deemed as a conversion degree and will not be accepted. Any credit from an international baccalaureate will also not be accepted. Please contact the school directly for more information.

For Macquarie if you receive credit from a program below an AQF level 7 (i.e. Associate Degree, Advanced Certificate, Diploma) then the award is deemed as a conversion degree and will not be accepted.

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Categories: FAQ, GPA Calculations

How will my overseas study be converted to an Australian equivalent scale?

March 28, 2019

GEMSAS uses an Australian 7-point grade point average scale to calculate GPAs. As many other countries use a different grading system, we may need to convert applicants’ grades to a 7-point GPA scale before their GEMSAS GPA can be calculated.

GEMSAS will take the actual results from applicants’ overseas university transcripts and use the institution grading information provided on the transcript to convert these grades to a 7-point GPA scale. To do this, we need to know the minimum required pass marks and the maximum achievable grade. GEMSAS will generally use the percentage grade where a transcript shows both a percentage grade and a letter grade.

If there is no information on a transcript regarding the grading scale, GEMSAS assessors may take further steps, such as researching the institution and checking the grading system on the institution’s official website, or using guidelines provided by The Department of Education & Training.  In some cases, we may request further documentation from applicants that confirms the grading system used by their institution. If you know the minimum and maximum marks you can use the GPA Calculator on the GEMSAS website.

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Categories: FAQ, GPA Calculations

How will GEMSAS determine equivalency of your overseas qualification/s to the Australian Qualification Framework?

March 28, 2019

GEMSAS assessors will review all overseas documents that are received and determine the equivalent level of the qualification under the Australian Qualifications Framework (AQF). Often, this means confirming that a Bachelor degree studied overseas is equivalent in educational level to a Bachelor degree completed in Australia. However, GEMSAS will also assess other types of post-secondary overseas qualifications claimed by applicants, such as postgraduate studies and exchange programs.

For all overseas assessments GEMSAS uses the Australian government’s Department of Education and Training Qualifications Recognition Policy Unit (previously known as NOOSR/AEI NOOSR) guidelines for verification and level equivalency. Where GEMSAS is unable to determine the equivalent level of a qualification using these guidelines, the assessment is passed to the institution/s to which the applicant has applied.

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Categories: FAQ, GPA Calculations

I have not received an offer in the main round – what happens now?

March 28, 2019

If you do not receive an offer of a place in the main round of offers after interview, your application will remain in the system.  Additional offers may be made during December and January after final results of applicants completing their qualifying/key degree are known.

It is NOT possible for applicants to change their preferences after the application closing date.

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Categories: FAQ, Offers of Places

How can I update my personal details after I have submitted my application?

March 28, 2019

After you have completed your application you can update your gender, previous names, email, postal and/or residential addresses by logging back in to your application at applygemsas.edu.au and updating details in the Account, Personal Details and Contact Details sections.

If you need to advise GEMSAS of an error in your Date of Birth or Aboriginal or Torres Strait Islander status, or a change to your current name or citizenship details, please email info@gemsas.edu.au and include your GAMSAT ID along with the updated information.

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Categories: Application Process, FAQ

I’m still studying this year; do I need to submit a 2019 transcript?

March 28, 2019

Applicants completing their qualifying/key degree in 2019 will be assessed on the basis of the information available at the time of application.  Semester 1 (or Trimester 1), 2019 results will be included in the assessment for interview if they are available at the time of assessment.

  • For the University of Melbourne, Semester 1 results will not be used in the provisional GPA if they do not equate to at least 0.375 EFTS Load in that semester.  If an Honours degree is not completed by mid-year in the year of application, it will not be used
  • For ANU and the University of Wollongong, Semester 1 results will not be used in the provisional GPA if they do not equate to at least 0.375 EFTS Load in that semester
  • For Deakin University, Semester 1 results will not be used in the provisional GPA if they do not equate to at least 0.25 EFTS Load in that semester
  • For the University of Western Australia, Semester 1 results will not be used in the provisional GPA if they do not equate to more than 0.25 EFTS Load in that semester, unless older/additional study is also available

If your results are from an ARTS university, your Semester 1, 2019 results will be electronically retrieved during June and July.  If you have any unpaid fees at your university we will not be able to retrieve your results until these have been attended to.  Please do this ASAP.

For study at a non-ARTS university, in Semester 1 2019, please supply an original transcript as soon as possible to the GEMSAS Operations PO Box.  Please post by 19 July noting that the documents must reach us within 5-7 days.  Please use a postal service that will meet this deadline.

Applicants completing their degree in 2019 will only be offered an interview if the GPA at the time of application (with 2019 results to date) meets the required level.

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Categories: Application Process, FAQ

I can’t see my coversheets for submitting supporting documentation

March 28, 2019

As your application progresses, a menu item “Coversheets” will appear on the left of your screen. Coversheets are generated according to your selections and responses.  You can view the coversheets that you will be required to submit with supporting documentation, but will only be able to access them once you have submitted and paid for your application.  To access your coversheets, after you have submitted and paid for your application, log into your application and select the Coversheets button on the Field of Study page.

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Categories: Application Process, FAQ

How do I know if my supporting documents have arrived and can I get my original transcripts returned?

March 19, 2017

All applicants who intend to post documentation, please use a postal service that will ensure that we receive your documentation within 5-7 days, e.g. via Airmail or a courier service.

It is strongly recommended that you use a postal service which provides a tracking mechanism (Registered Post, Express Post, courier, etc.), so that you can be certain your supporting documents have arrived at GEMSAS. 

Transcripts will be returned at no cost to the applicant for regular sized domestic mail.  A paid premium service is available if you wish to have your transcripts couriered domestically or internationally.  Please see coversheets for details.

Hard copy documentation dispatched by applicants to GEMSAS prior to the required post-by date for 2019/20 applications should be received back by mail no later than 1st November 2019. Processing lead times can vary depending on your nominated preferences and the type of documents you have provided. Your method of mail return and the destination of delivery may also influence the time required to return your documentation to you. On average, the return timeframe after document receipt at the GEMSAS Mail Room is estimated at four weeks. You will be notified in writing at the earliest convenience should any unexpected delays occur.

Be mindful that if you do not provide the correct documents and GEMSAS requests further information from you, returns may be held until the consideration of your application has been finalised. GEMSAS reserves the right to hold any documentation for further processing until the end of the application period.

Rural background and Deakin adjustment (bonus) supporting documentation can be returned at your request but only if, when you post these documents you include a note requesting to have the documents returned and include an appropriate sized reply paid envelope.

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Categories: Application Process, FAQ

Which GAMSAT scores will be acceptable for entry to GAMSAT Consortium medical schools?

January 18, 2017

GAMSAT results are valid for two years: i.e. if you sat the March test in 2019 you may use the results obtained to apply for a graduate entry course commencing in 2020 and/or 2021.  If you sit the September test in 2019 you may use the results obtained to apply for a graduate entry course commencing in 2021 and/or 2022.

Helpful information can be found on the GAMSAT website that shows the validity of all the GAMSAT tests.   https://gamsat.acer.org/results/currency-of-results

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Categories: Application Process, FAQ

I have lodged through GEMSAS two or more applications for the same discipline (i.e. two applications lodged for medicine)

February 20, 2016

Only your first submitted application will be processed, regardless of which application has been paid for.

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Categories: Application Process, FAQ